PrivacY Policy
VOID STUDIOS ARCHITECTURE + RESEARCH LTD
1. Introduction
Void Studios Architecture + Research Ltd (“we”, “our”, “us”) is an architectural practice based in the United Kingdom. We are committed to protecting and respecting your privacy.
This Privacy Policy explains how we collect, use, store and protect your personal data in accordance with:
- The UK General Data Protection Regulation (UK GDPR)
- The EU General Data Protection Regulation (EU GDPR)
- The Data Protection Act 2018
This policy applies to visitors to our website, clients, consultants, contractors, and business contacts.
2. Data Controller
Void Studios Architecture + Research Ltd is the data controller responsible for your personal data.
Registered Address: 38 Bretonside, Plymouth, PL4 0AU
Email: info@voidstudios.uk
If you are located within the European Economic Area (EEA), we process your data in compliance with EU GDPR requirements.
3. The Types of Personal Data We Collect
As an architectural practice, we may collect:
a) Enquiry & Contact Information
- Name
- Email address
- Telephone number
- Company name
- Project details
b) Client & Project Data
- Client contact details
- Consultant and contractor contact details
- Site addresses
- Planning and project documentation
- Contractual information
c) Recruitment Data
- CVs
- Employment history
- Education details
- Portfolio materials
d) Technical Website Data
- IP address
- Browser type
- Device information
- Website usage data
- Cookies (see Cookie Policy below)
We do not intentionally collect special category data unless required for contractual or legal purposes.
4. How We Use Your Data
We process personal data to:
- Respond to enquiries
- Provide architectural services
- Manage projects and consultant teams
- Prepare tenders and bids
- Comply with planning and regulatory requirements
- Manage recruitment
- Improve our website
- Send marketing communications (where consent has been provided)
5. Lawful Bases for Processing
Under UK and EU GDPR, we rely on:
- Contract – where processing is necessary to perform a contract
- Legitimate Interests – to operate and develop our practice
- Legal Obligation – to comply with regulatory and statutory duties
- Consent – for marketing communications and non-essential cookies
6. Sharing Your Data
We may share personal data with:
- Consultants and design team members
- Contractors and subcontractors
- Planning authorities and regulators
- Professional advisers (lawyers, insurers, accountants)
- IT and hosting providers
We do not sell personal data.
7. International Transfers
As we may work with clients and consultants in the EU and internationally, your data may be transferred outside the UK or EEA.
Where this occurs, we ensure safeguards such as:
- UK or EU Standard Contractual Clauses
- Transfers to countries with adequacy decisions
- Contractual confidentiality protections
8. Data Retention
We retain personal data only as long as necessary for:
- Contractual obligations
- Professional indemnity insurance requirements
- Statutory limitation periods
- Regulatory compliance
Project-related data may be retained for up to 12 years in line with contractual limitation periods.
9. Data Security
We implement appropriate technical and organisational measures including:
- Secure servers
- Password protection
- Encrypted communications where appropriate
- Access controls
10. Your Rights
Under UK and EU GDPR, you have the right to:
- Access your personal data
- Rectification of inaccurate data
- Erasure
- Restriction of processing
- Object to processing
- Data portability
- Withdraw consent at any time
To exercise your rights, contact: info@voidstudios.uk
If you are in the UK, you may complain to the
Information Commissioner’s Office (ICO)
If you are in the EU, you may contact your local data protection authority.
11. Third-Party Links
Our website may contain links to external sites. We are not responsible for their privacy practices.
12. Changes to This Policy
We may update this policy periodically. The latest version will always be available on our website.